Function Centre Terms & Conditions

Inspection Times

Office hours & venue inspection times are Monday – Friday 10.30am – 4.00pm. Inspections can be arranged outside of these hours by phoning the office on 08 8682 3851.

Capacities 

  • Seated Minimum 20 people - Maximum 250 people

  • Cocktail Minimum 20 people - Maximum 500 people

GST

All function components and services incorporate a component for GST applied at the time of invoice.

Confirmation of Booking

  • Verbal bookings are held tentatively for 14 days

  • To confirm your booking we require a signed copy of the “terms and conditions” along with a booking confirmation deposit of $200 plus GST. Associated charges, services and facilities are based on current printed literature only and may vary at the discretion of the venue depending on the time of booking. Tentative bookings not confirmed within 14 days will automatically be made available to other clients.

  • We accept Cheque, Cash, EFTPOS, Visa Card and Mastercard.

  • All prices are current at the time of quotation and the Port Lincoln Racing Club Incorporated will endeavour to maintain all prices. Prices are however subject to alteration, particularly when bookings are made well in advance.

Cancellations

  • Cancellations vary depending on the style of function and catering booked

  • Cancellation inside 90 days will forfeit 50% of deposit

  • Cancellations inside 7 day forfeit fees including deposit paid

  • The client shall pay any non-recoverable expenses already incurred on behalf of the client by Port Lincoln Race Club.

  • Cancellation fees for third party caterers and stylist and may be applicable as per their T&C

Payment and Charges

  • All anticipated cost must be paid within seven (7) working days prior to the function at which time the deposit will be deducted.

  • Seven (7) working days prior to the function Port Lincoln Racing Club Incorporated requires the guaranteed minimum number of guests. You will be billed for the greater of the guaranteed minimum or the actual number attending the function (space used). We regret we are unable to take reductions in numbers after this deadline.

  • If drinks are served on a consumption basis, this account can be settled at the conclusion of the function unless prior arrangement is made.

  • Any additional or incidental costs incurred throughout the function will be forwarded for payment within seven (7) days.

Alcohol and Decorum

  • Port Lincoln Racing Club Incorporated is the licensee of the premises and controls the supply and all revenue from the sale of alcoholic beverages. BYO alcohol is strictly prohibited due to licensing laws.(excluding pre-arranged own wine consumption with corkage fee)

  • Port Lincoln Racing Club Incorporated is obliged to abide by State Government laws, ordinances and regulations in regard to the responsible service of alcohol. Alcohol will be refused to those under the age of 18, those who supply alcohol to under age people or those who in the opinion of the licensee to be intoxicated or have disregarded in-house management regulations concerning decorum and behaviour.

  • The management, its employees and agents reserve the right remove guests for any breach of Liquor Licensing Legislation or In-House Management Policies, to call police and/or terminate the function, without refund of monies, should such behaviour present itself to guests or staff.

  • Security guards must be present at specific functions where there is alcohol served or when requested by Port Lincoln Racing Club Incorporated, and will be charged to the client.

Responsibility / Damages / Loss of Goods / Insurance

  • We take pride and care in ensuring that your function is successful. However, Port Lincoln Racing Club shall not be liable for any injury, damaged or loss of any nature suffered by the client or the client’s guests, agents or other persons associated with the event prior to, during or after the event. We recommend where necessary, you should arrange your own insurance.

  • If damages occur to Port Lincoln Racing Clubs function centre equipment or property by any guests, attendees or personnel associated with the client before, during or after a function, the client is financially responsible to make good such loss or damage.

  • The client shall indemnify and keep indemnified Port Lincoln Racing Club Incorporated against any costs or responsibility for the damage or loss of merchandise, personal injury, damage or loss associated with or arising from any event held in the function centre complex or grounds.

  • Confetti, petals, table sprinkles and glitter are not permitted under any circumstances. A cleaning fee will apply if used.

  • Nothing is to be nailed, pinned, screwed, attached or adhered in any way to walls or ceiling. There are many hooks made available for your convenience. If you have an enquiry re decoration, please ask our staff they are only too happy to assist.

  • Table candles for decorations must be secured in safe containers and must comply with all fire and safety legislation and regulations.

  • We accept no responsibility for any gifts or goods at the function or left behind at the conclusion of a function. No responsibility is taken for the loss of clothing and other personal items left with management or staff.

  • By confirmation of a booking, the client acknowledges and agrees to the afore-mentioned conditions.

  • Set Up & Delivery of Clients, Artists/Entertainers/ General Equipment

  • Set up times to functions or events must be arranged with the Function Centre Coordinator.

  • All deliveries to the function centre complex must be advised to the Function Centre Coordinator prior to your event and be clearly marked with the name of the function. Whilst every effort will be made to assist in the movement of goods to the function centre area, assistance can only be offered on the basis of staff availability.

  • It is the bookers responsibility to ensure all decorations; props and equipment are removed immediately after the event of function or at your pre-arranged time.

Commencement Time and Conclusion

  • The function complex will be available to guests one hour prior to the start of the event or function.

  • For all events or functions the complex will be closed in accordance with the liquor licensing laws issued to Port Lincoln Racing Club Incorporated by the Office of the Liquor and Gaming Commissioner.

  • Closing times are currently 1.00 am on most nights except public holidays of which closure is 12 midnight.

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